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EDMS EDI and Notifications

Electronic Data Interchange (EDI) files are used to exchange data between the EDMS module, EDMS Field, and EDMS Lab. To use this feature of the EDMS module, the network version must be installed and the EDMS Service running.

The EDMS Field application is a separate program that can be run on tablets and laptops to collect station and sample data and then send this data remotely to the EDMS application. EDMS Lab is a free program distributed by GAEA that your analytical labs can used to automatically report their lab results to you.

All EDI files are stored in XML format and are transferred either by email or FTP. These EDI files are automatically imported by the receiving application when that application is started.

EDI Type	Originator	Receiver
Sampling Task Data	EDMS	EDMS Field
Project Data	EDMS Field	EDMS
Station Data	EDMS Field	EDMS
Sample Data	EDMS Field	EDMS
Lab Analysis Data	EDMS Lab	EDMS

When using the network version of EDMS, notifications can be sent throughout the work process. These notifications can only be setup in tasks and can only be used when tasks are used to control the work flow.

Notification	Originator
Sample required	EDMS
Sample collected	EDMS Field
Sample not collected (non-compliant)	EDMS
Sample shipped to lab	EDMS Field
Sample received by lab	EDMS Lab
Lab analysis complete	EDMS Lab
Lab analysis received	EDMS
Parameter exceedence (non-compliant)	EDMS
Sample stored by lab	EDMS Lab
Sample disposed by lab	EDMS Lab

Notifications can be sent via email, SMS (text message), or internally within the program. When being sent using email the email address specified for the personnel is used, If they are being notified using SMS the cell number and country code for the personnel is used. And if the method is internal notification, the personnel will be notified the next time they login to the GaeaSynergy program.

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